Author registration information

Important information & requirements for authors:

• Authors must register by December 15, 2026.
• Each conference contribution must be covered by ONE individual author registration.
• Additional co-authors can register at the regular conference rate (see below).
• Authors with multiple papers can register additional papers at a discounted rate.
• For each contribution, authors are allowed to purchase up to two extra pages.

Registration prices:

Authors who cannot attend the conference due to visa or other travel restrictions can register with a USD 100 discount. Be aware that AIxVR 2027 is a 'physical first' event, meaning that if registering as remote author, you will only be able to present your paper remotely and have access to the conference proceedings. Yet, you will not be able to parttake remotely in other parts of the conference.

Included in the registration fee:

1. Publication of your accepted contribution in the proceedings and IEEE Xplore (if it is presented at the conference) pending a positive verification of IEEE.
2. Free access to online proceedings during the conference (including download option)
3. Free access to all on-site conference events including workshops and social events (reception/dinner)
4. On-site coffee / lunch breaks

Authors registered with the USD 100 discount for remote attendance will not have acces to points 3 and 4 above.

Cancellation policy for author registrations:

For authors, all registrations are final. If you need to change your status from on-site to remote or vice versa after registering, please contact registration chair Sean Banerjee (sean.banerjee@wright.edu), who will be able to assist you. Be aware that changes will no longer be possible after January 7, 2027.

Regular (non-author) registration information

Important information:

• Each conference contribution must be covered by ONE individual author registration (see above).
• Regular registrations are for attendees without a paper or co-authors of papers that are already covered by another co-authors registration.

Registration prices:

AIxVR is a 'physical first' event, which is why there is no option for remote participation.

Included in the registration fee:

1. Free access to online proceedings during the conference (including download option)
2. Free access to all on-site conference events including workshops and social events (reception/dinner)
3. On-site coffee / lunch breaks

Cancellation policy for regular registrations:

Registrations can be cancelled up until January 7, 2027, if and only if an invitation letter for visa purposes has not been issued yet. Please contact registration chair Sean Banerjee (sean.banerjee@wright.edu), who will be able to assist you. Notice that a small administration fee may apply.